Quadrennial Convention of the 7th Congressional District of the Republican Party of Virginia
Call Issued On: January 5, 2024
I. Call to Convene
As Chairman of the Seventh Congressional District (the District) of the Republican Party of Virginia (RPV) and pursuant to the RPV Plan of Organization and as recommended and directed by the District Committee, I, Ben Hazekamp, do hereby issue this Call for a District Convention to be held at Riverbend High School, 12301 Spotswood Furnace Rd, Fredericksburg, VA 22407 or its alternate site, starting at 11:00 a.m. on Saturday March 23rd 2024, with registration beginning at 8:00 a.m. for the following purposes:
Electing a chairman for the 7th Congressional District of the Republican Party of Virginia for a term of two (2) years;
- Electing a chairman for the 7th Congressional District of the Republican Party of Virginia for a term of two (2) years;
- Electing three (3) State Central Committee Members for the 7th Congressional District of the Republican Party of Virginia for a term of four (4) years;
- Nominating one (1) Elector to be voted for in the presidential election on November 5, 2024; and
- Transacting such other business as may properly come before the convention.
A. Registration will begin at 8 a.m. local time.
B. Registration will close thirty (30) minutes after the presiding officer convenes the convention.
C. Any person in line during this 30-minute period immediately after the convention is convened will be issued a numbered registration pass and registered in order of number.
D. Persons arriving after this 30-minute grace period expires will not be allowed to register.
E. All participants shall present a photo ID at the time of registration.
III. Convention Voting
A. The Convention will open on March 23rd , 2024, at 11 A.M. for the election of permanent Convention officers and adoption of rules.
B. No other election shall occur prior to 12:00 p.m. on March 23rd , 2024.
C. All contested offices at the convention must be elected by a majority of the weighted vote of the certified delegates casting ballots.
IV. Qualifications for Participation
All legal and qualified 7th District Congressional District voters under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party, meet all qualifications for participation under Article I of the RPV Party Plan, and who, if requested, express in open meeting either orally or in writing as may be required their intent to support all of its nominees for public office in the ensuing election may participate as members of the RPV in its mass meetings, party canvasses, conventions, or primaries encompassing their respective election districts. A voter who, subsequent to making a statement of intent, publicly supports a candidate in opposition to a Republican nominee shall not be qualified for participation in
party actions as defined in Article I for a period of four (4) years. Executed versions of the attached Statement of Qualifications shall be used to assist the Convention Credentials Committee in determining qualifications.
V. Composition of Convention
A. The District Convention shall be composed of delegates and alternate delegates of the respective units they represent and a Military Delegation.
B. Representation shall be based on a percentage of the total number of Republican votes cast in each county and city in the last gubernatorial and presidential election combined.
C. Each unit is allowed one (1) Delegate Vote for each 250 Republican votes cast or major portion thereof. Each unit shall be entitled to at least one (1) Delegate Vote. The delegates and alternates shall be elected in county and city mass meetings, party canvasses or conventions that shall be called for this purpose by each unit committee and conducted in conformity with the Plan of Organization of the Republican Party of Virginia.
D. Military delegates will be selected in conformity with the RPV Plan of Organization.
1) Any Military Member who is otherwise qualified under Article I to participate in Republican Party actions and who complies with the procedures to become a delegate to any Convention as set forth in the Official Call of the Convention, Mass Meeting, or Party Canvass called for the purpose of selecting delegates and alternates to that Convention (other than a national Republican Convention), and who produces valid military identification or other proof of active-duty status shall be certified as a delegate and shall not be required to be elected as a delegate.
2) The number of delegates certified in this manner shall count toward each unit’s maximum allowable number of convention delegates.
3) Military Members who are certified as delegates pursuant to Art VIII(H)6 of the Party Plan who are unable to attend the convention in person due to obligations of their official military orders, shall have their votes cast within their unit delegation according to candidate preference ballots. Candidate preference ballots shall list the Military Member’s rank order preference among candidates (i.e., first choice, second choice, third choice, etc.). Their votes shall be cast for the highest ranked choice candidate who remains eligible to receive a vote in a particular round of voting.
4) Candidate preference ballots shall be made available by the Official Committee calling the convention no less than twenty (20) days prior to the convention and returned to the Chairman of the Official Committee that called the convention not less than three (3) days prior to the convention. All candidates to be considered at the convention shall be listed on the preference ballots, and no changes to the candidates list shall be made after these ballots shall be made available.
E. Each unit’s maximum number of delegates is equal to up to five (5) times the respective Delegate Vote in accordance with the RPV Plan of Organization and the Unit Call.
F. Each unit’s Delegate Vote will be set forth as follows:
Unit Weighted Vote
Fredericksburg City 30
King George 63
Prince William 345
VI. Delegate Candidate Filing Fee
To assist the operations and the administration of the Convention, a candidate filing fee of Five Dollars ($5.00) is requested of each person standing for election as a delegate or alternate delegate to the Convention. Failure to pay the requested filing fee will not result in disqualification.
VII. Delegate Candidate Filing Procedures
A. All delegate candidate filings must be received by the date specified in their county/city unit’s official call for a mass meeting, convention or party canvass, at which the delegate candidate is standing for election. Postmarks do not govern.
B. Complete official lists of pre-files for use by the respective credential’s committees (each a “Pre- File Certification”) will be forwarded to the 7th District Convention Chairman by all the respective unit chairmen no later than 3 days after the respective unit’s deadline for submitting pre-filings.
C. Delegate candidates filing shall not be deemed complete until verification of government-issued Photo Identification and a witnessed physical signature on the Statement of Qualification to be made upon registration at the Convention.
VIII. Filing Requirements for the Office of 7th Congressional District Chairman.
A. Candidates for Seventh Congressional District Chairman must submit a completed original version of the relevant filing form (attached hereto), along with a check or proof of electronic payment of one thousand and five hundred dollars ($1,500.00) filing fee to the Convention Chairman in person or via postal mail (To: Tony DeTora, Stafford GOP, PO Box 2461, Stafford, VA 22555) to be received no later than February 23rd , 2024. Postmarks do not govern.
B. No nominations for District Chairman may be made from the Floor.
C. If only one candidate is properly filed for Chairman, that candidate will be declared elected as 7th District Chairman.
IX. Filing Requirements for the Offices of 7th Congressional District State Central Committee Member.
A. Candidates for Seventh Congressional District State Central Committee Member must submit a completed original version of the relevant filing form (attached hereto), along with a check or proof of electronic payment of six hundred and fifty dollars ($650.00) filing fee to the Convention Chairman in person or via postal mail (To: Tony DeTora, Stafford GOP, PO Box 2461, Stafford, VA 22555) to be received no later than February 23rd , Postmarks do not govern.
B. No nominations for State Central Committee Member may be made from the Floor.
C. If three or fewer candidates are properly filed for State Central Committee Member, those candidates will be declared elected as 7th District State Central Committee Representatives.
X. Filing Requirements for the Office of Elector.
A. Candidates for Seventh Congressional District Elector must submit a completed original version of the relevant filing form (attached hereto), along with a check or proof of electronic payment of six hundred ($600.00) filing fee to the Convention Chairman in person or via postal mail (To: Tony DeTora, Stafford GOP, PO Box 2461, Stafford, VA
22555) to be received no later than February 23rd , 2024, Postmarks do not govern.
B. No nominations for Elector may be made from the Floor.
C. If only one candidate is properly filed for Elector, that candidate will be declared elected as 7th District Elector.
XI. Election of Delegates and Alternate Delegates
A. Process. The delegates and alternate delegates shall be elected at county and city mass meetings, party canvasses, or conventions called by each unit.
B. No “Slating”. With the exception where a unit has more qualified State, District or Legislative District Convention delegate candidates than may be elected (“Overfiles”), all delegate candidates who met the requirements of Article I and, where required, any pre-filing requirements, shall be deemed elected unless there are individual votes on each candidate not to be elected.
C. In the event of Overfiles, a unit shall elect not fewer than the total number of delegates allowed under the Plan unless there are individual votes on each candidate not to be elected.
D. In the event of Overfiles, in no event shall delegate candidates who have not paid the requested filing fee be elected unless all delegate candidates who have paid the fee and who are qualified under Article I of the Party Plan shall have been elected first. The Convention may refuse to seat delegations from units not following these procedures.
E. The delegates present in a given delegation shall designate which alternate delegates shall vote in the place of an absent delegate except where the electing body electing the delegates has determined another method of alternate delegate selection.
XII. Certification of Delegates
A. The said delegates and alternate delegates to the District Convention so elected shall be certified in writing with their respective names and addresses including zip codes (and email addresses if available) over the signatures of the permanent chairman and permanent secretary of the unit mass meeting or convention, or of the unit chairman of the unit committee.
B. A delegate or alternate who is not certified in accordance with the above requirements shall be seated only by a majority vote of the Credentials Committee, or in the event of the failure of the Credentials Committee to seat, by a majority vote of the Convention.
C. All certifications and fees, regardless of the date of local mass meeting, party canvass, or convention must be delivered as stated below on or prior to March 3rd , 2024. After the filing deadline of the certification, no change may be made except a certified alternate may be made a delegate.
D. A copy of the published call of the convention, mass meeting or party canvass called for the purpose of selecting delegates and alternate delegates to said convention, must accompany the certification with the date of publication included.
XII. No Contested Elections
If there are no contested elections to be decided by the convention, the convention may be canceled.
Paid for and authorized by the 7th Congressional District of the Republican Party of Virginia.